Submitting Photographs for DPCA Exhibits, Showcases and Challenges - 2011

ATTENTION PLEASE! Read carefully, some URLs have changed.

Beginning with the September 12, 2011 meeting of the DPCA, the following is the procedure for submitting photographs for Club events.

1. You must be a DPCA member in good standing to submit photographs for Club events.
   
2. All work must be your, original work. If restoring or otherwise altering a photograph that you did not take, state your permissions to use the photograph(s) clearly in your submission email. The Club officers will disqualify any submission that violates or seems to violate copyright regulations.
   
3. Themes, file sizes, shooting periods, and submission deadlines must be followed or your photographs will be disqualified. Please don't exceed the number of photographs permitted for the showcase, challenge, exhibit, etc.
   
4. Unless otherwise stated, the submission deadline is 7 days before the next meeting for both Challenges and Showcases. For example that means the Monday, one week before a Monday meeting. For Exhibits, submission deadlines are different for each exhibit. Refer to the Club's website http://www.digitalphotoclub.net for instructions.
   
5. Prepare each photograph by converting it to a .JPG file no larger than 1024 pixels on the longest side. Larger images will be accepted but may be blocked by email servers. If you submit an image smaller than 1024 on the longest side, it will not show well when displayed.
   
6. Rename each photograph with your name and a sequential number something like this:
   - John-Smith-01.jpg
   - John-Smith-02.jpg
   - John-Smith-03.jpg
   We suggest you name the files you most want to display with the lowest numbers. When we have too many photographs to display in the time allotted, we may need to limit each photographer to one or two photographs.
   
7. Attach the files to a new email message addressed to:
   showcase@digitalphotoclub.net for showcases OR
   challenge@digitalphotoclub.net for challenges.
   
8. If you would NOT like to have your photographs on the club website, include the following statement in your email submission:
   
   DO NOT include my photographs on the DPCA website.
   
   The request to block website display must appear in the same email with your submission files. If you don’t include this specific request with your submission we will assume that your pictures may be posted on the club website. Pictures displayed will show the creator’s name.
   
9. Send the email. You will receive a return email confirming receipt of your message.

Frequently Asked Questions (FAQs)

Extending Deadlines

Q: I'm on vacation. My bird died. I'm moving. The dog ate my camera, etc... May I have an extension on the file submission deadline?

A: Ummmm... No.
Sorry, save your terrific photographs and submit them when you can make the deadline. This is the only way we can promise that all photographs, legally submitted can be processed in time for the meeting. Photographs received after the submission period will be used for the next Showcase unless you tell us otherwise.

Challenge Windows

Q: I have this fabulous photograph I took 1, 2, or 32 minutes before the challenge period began or after it ended. Can’t I submit that photograph?

A: Nope… “Rules is rules.”

File Format and Size

Q: Why can't I just send files the way they come out of my camera?

A: You can, if they are .JPGs. We can't accept RAW files. We don't have conversion files for all cameras. Besides, this is part of the fun of digital photography. We will happily help you learn to manage and resize your files. Most cameras come with at least rudimentary conversion software. Go find that disk! (You can usually download a replacement copy from your camera manufacturer's website.)

Q: File Sizes, resolution, RAW, .JPG, attachments -- Yikes, where can I get help!

A: That's why you joined the Club, right?
Email techdir@digitalphotoclub.net or president@digitalphotoclub.net . Tell us:

• Did you use a PC or MAC computer?
• What camera did you use to take the photograph(s)?
• What software did you used to process photographs?
• Did you shoot in RAW or .JPG or something else?

Please, ask for help at least a week before the submission due date. Even with help, the rules still apply.

Rules?!

Q: Whoa, What's with all the rules? -- They Seem Strict

A: Well yes, they are. We put them in place to insure that every photograph will be received, acknowledged and processed in time for presentation. Your Board will apply the rules equally to each member and to each board member.

Let's give it a try. We think it will work to everyone's advantage.

Cheers!

Laurie Brice